Passport application

General Information:

Your passport is a valuable document. It should always be kept either in your own custody or in the custody of a person duly authorised by you. If lost, or destroyed, the fact and circumstances should be immediately reported to the nearest Indian Mission/Post and the local police. Your passport must not be altered or mutilated in anyway nor any endorsement made on it by any person other than a duly authorised official of the Government of India. The maximum validity of an Indian Passport is ten (10) years from the date of issue. Please ensure that you obtain a fresh passport within one year before its expiry, as issuance of a new passport after expiry of previous passport, could take considerable time. Please keep a photocopy of your passport in a safe place. In the event of loss or damage of the original passport, its photocopy helps the applicant in providing important passport details, which are necessary to process the application for reissue of a new passport. Without these details, issuance of a new passport may be delayed.

It is an offence under the Passport Act, 1967 to give false information in the application. Passport facilities can be denied on the grounds of suppression of factual information, submission of false particulars, wilful damage of passport and for making unauthorised changes in the passports. Your passport can be impounded or revoked by the Government of India under the relevant provisions of the Passport Act, 1967 in which event you will have to surrender the passport to the nearest Indian Passport Issuing Authority.

Application forms should be filled in fully, legibly (in capital letters) and accurately and submitted along with the previous passport. Misrepresentation of facts may result in denial of passport/consular services. Applications received with incomplete details will remain unprocessed. Every individual should have a separate passport.

The Government of India has introduced the PSP V2.0 for submission of Passport application and other Consular services from September, 2025 to make passports more secure. The introduction of e-Passports, alongside PSP V2.0, marks another significant milestone. The e-Passport is a hybrid passport that combines both paper and electronic elements. It features an embedded Radio Frequency Identification (RFID) chip and an antenna, which store and secure the holder’s data in accordance with International Civil Aviation Organization (ICAO) standards. Critical information printed on the data page is also stored electronically on the chip, enabling enhanced security and authentication. Going forward, all newly issued passports will be e-Passports, while existing non-electronic passports will remain valid until their expiry.

General Guidelines and Instructions for online application:

Who can apply?

Indian Nationals living in the areas of Lombardy, Piedmont, Aosta Valley, Trentino-Alto Adige, Friuli Venezia Giulia, Veneto, Liguria and Emilia-Romagna of Northern Italy.

How to fill application form?

Eligible applicants can conveniently complete their passport application through an easy and streamlined online registration process by following the steps below.

Open https://mportal.passportindia.gov.in/mission/ on any internet browser;
Click Register (if you have not registered already) and fill the registration form using personal details of the applicant - select "Italy-Milan" for the Embassy/Consulate option.
Upon successful registration, sign up again on the above website and fill up the application form for the required service.
After filling in all the details, press "SAVE" to get the File number.
Upload the ICAO compliant Photo (https://mportal.passportindia.gov.in/pdf/Guidelines_for_ICAO_Compliant_Photographs_for_Passport_Applications.pdf ), signature and all the supporting documents.
Take the print out of the Application Form and submit at the Consulate as per appointment schedule.
Please note that the data once registered cannot be modified, ensure that you are entering the correct data while doing Online Registration. If you have entered the wrong data, you will have to register again with correct details and get the print outs with fresh File numbers.

Instructions for Submission of Application Form

All applications for a passport service, including for a fresh passport/ passport for new-born, re-issue of passport upon expiry or loss/theft/damage, change in the entries in the existing passport (including complete/partial name change, splitting of Name-Surname, change of name/surname after marriage/divorce, change in appearance, change in the place of birth, change in gender, change in signature or exhaustion of pages in the existing passport booklet) shall be filled only though above link only.
Passport application form should be filled with the same details as in the existing passport, except in case of desired changes. Any changes/corrections in the existing passport must be supported with valid documents. Applicants may be called upon at the Consulate with additional documents for verification, if required.

Fee Payment:

Fee will have to be submitted though online bank transfers only.
Click here for fee detail. (https://www.cgimilan.gov.in/page/fee-schedule/)
Click here for bank detail. (https://www.cgimilan.gov.in/page/bank-details-for-payment-of-consular-fees/ )

How to submit application?

Applicants can visit the Consular Section of the Consulate General of India, Milan for submission of their passport application with prior appointment. The appointment can be booked at https://www.cgimilan.gov.in/apt/appointment/
Please bring a print out of duly filled in application form along with photocopies of all the required documents. Also bring originals for verification at the counter.
Prepaid self-addressed envelope for return of ready passport or documents must be provided with the application. Click here for customised link for generating Return DHL Way Bill from CGI, Milan, to the respective residential address. Alternatively, the new passport can be physically collected at the Consulate on any working day after it is ready for dispatch.
Fill your details correctly at the above customized DHL Link, after payment you would receive the RITORNO/Return Shipment and applicant’s copy of the Airway Bill at your email.
Keep the applicant’s copy of Return Way Bill for future reference.

General instructions related to Passport Services

Applicant’s physical appearance is mandatory.
In case of minor applicants, presence of both parents at the time of submission of application is mandatory.
Applicants are advised to apply for a new passport at least 11 months before its expiry.
Fees paid for consular services is non-refundable.
Consular Officer reserves the right to call for additional documents, if required.
The consulate reserves the right to reject any application forms that are incomplete or contain incorrect information.

DETAILED INFORMATION FOR PASSPORT RELATED SERVICES

REQUIREMENTS FOR RE-ISSUE OF PASSPORTS

Kindly ensure that all required supporting documents, an ICAO-compliant photograph, and the duly completed application form are uploaded during registration; applications missing any of these mandatory uploads will be rejected.

1	Existing Passport
2	Copies of relevant pages of the passport	Page where passport number, name, date of birth, etc. appear, page where parentage is written, page where address is written and page where endorsement is given, if any.
3	Complete all sections of the online application form and ensure you take a printed copy for submission.	On-line Application form can be accessed at https://mportal.passportindia.gov.in/mission/
4	Signature (Two signatures, one on the first page of the application form, where space is given and the second one on the last page of the application, under DECLARATION).	The signature has to be uploaded while filling up the application form. If there is any change in signature, it can be done so, provided the applicant appends his/her new as well as old signature on the last page of the application, under DECLARATION).
5	Original Permesso D’Soggiorno and its copy
6	Residence Certificate, not older than six months, issued from the relevant Commune or any Utility bill
7	One photograph has to be pasted at the space provided on the right-hand top corner of the application form	The same photography has to be uploaded while filling up the application form as well. This photograph has to be ICAO standards compliant.
8	Marriage certificate, original, as well as self-attested copy	In case the applicant wants to endorse the spouse’s name
9	Change in appearance	Affidavit is needed. It can be downloaded at https://www.cgimilan.gov.in/content/1589993372Affidavit%20for%20change%20of%20appearance.pdf
10	Change in permanent address in India	Requires one of the following: Aadhar card, Indian driving license, voter identity card, bank passbook, electricity/water bill etc. These documents should be in the name of the applicant.

REQUIREMENTS FOR RE-ISSUE OF PASSPORTS IN THE CASE OF MINOR CHILDREN BELOW THE AGE OF 18 YEARS

1	Existing Passport
2	Copies of relevant pages of the passport	Page where passport number, name, date of birth, etc. appear, page where parentage is written, page where address is written and page where endorsement is given, if any.
3	Application form, duly filled in all columns. After filling online, take its print out	On-line Application form can be accessed at https://mportal.passportindia.gov.in/mission/
4	Signature (two signatures, one on the first page of the application form, where space is given and the second one on the second page of the application, under DECLARATION	The signature has to be uploaded while filling up the application form. If there is any change in signature, it can be done so, provided the applicant appends his/her new as well as old signature on the second one on the last page of the application, under DECLARATION). Those children who cannot sign, may append their thumb impression (left hand thumb impression in the case of male child and right-hand thumb impression in the case of female child)
5	Signature of parents	Signature of both father and mother (exactly as given in their passports) on the last page of the application form, in the given space. For further details, please contact the Consulate.
6	Original Permesso D’ Soggiorno and its copy.
7	Passports of both father and mother and clear copies of all relevant pages of their passports
8	Passports of both father and mother and clear copies of all relevant pages of their passports.
9	Residence Certificate, not older than six months, issued from the relevant Commune or any Utility bill in the name of either of the parent.
10	One photograph has to be pasted at the space provided on the right-hand top corner of the application form.	The same photograph has to be uploaded while filling up the application form as well. The photograph has to be ICAO compliant
11	Change in permanent address	Requires copies of the relevant pages of the passport of either of the parent where the new address is given. In case, the address given in parents’ passport is different, either of the parents should get a new passport with the new address, in the first instance. Thereafter the child’s passport may be applied for.

REQUIREMENTS FOR PASSPORTS IN THE CASE OF NEW BORN CHILDREN

NOTE:

Birth registration of a child born to Indian parents should be done at the Consulate within one year of the birth, otherwise there will be delay in issuing a passport to the child.
If the birth of the child is not registered within one year of the birth, the reason for delay in registering the birth, in writing, duly signed by both the parents, is required. Please make sure that both parents sign twice on the available space, the signatures should be same as per their Passport.
Kindly ensure that all required supporting documents, an ICAO-compliant photograph, and the duly completed application form are uploaded during registration; applications missing any of these mandatory uploads will be rejected.

1	Birth registration, online	On-line birth registration can be made at https://indiancitizenshiponline.nic.in/ (Registration of a minor child Under Section 4(1) of the Citizenship Act, 1955) After completing the on-line registration, photograph (not more than 20kb) of the child and signatures of both the mother and father required to be uploaded. Take print out and both the mother and father have to append their signatures (exactly as given in their passports) on the second page of the on-line registration form and submit these along with the passport application form and ensure they are uploaded online together with the other required documents.
2	All Indian nationals should duly register the birth of their children within one year with the Consulate.	In case the birth is not registered within one year of the birth of the child, a separate application on a white paper from the parents, giving reason for not doing so, in writing, duly signed by the parents and with a request to register the birth of the child, should also be submitted
3	Ensure the application form is fully completed in all fields online, and take a printed copy for your records or submission.	On-line Application form can be accessed at https://mportal.passportindia.gov.in/mission/
4	Birth certificate with parents’ names issued by the relevant Commune along with English translation and their copies	Please attest (self-attestation) on the English translation of the birth certificate
5	Signature	Left hand thumb impression in the case of male child and right-hand thumb impression in the case of female child will be required. The signature/thumb impression has to be uploaded while filling up the application form.
6	Signature of parents	Signatures of both father and mother (exactly as given in their passports) on the last page of the application form, where space has been given.
7	If one of the parents is not available to append his/her signature on the application form	An Affidavit, in original, clearly stating that he or she doesn’t have any objection to his/her spouse applying for and obtaining passport in respect of his/her minor child The Affidavit should be notarized if the parent is in India or the same should be attested by the Indian Mission/Consulate in the country where the parent is at the time of making the affidavit (also to be uploaded)
8	Residence Certificate, not older than six months, issued from Commune or any other Utility bill	Needs to be uploaded
9	Original Permissio D’Soggiorno and its copy	Permesso D’ Soggiorno of both the parents is mandatory to be uploaded (also to be uploaded), if the Permesso di Soggiorno has expired renewal receipt of the same should also be submitted and uploaded
10	Passports of both father and mother and clear copies of all relevant pages of their passports
11	Original CartaD’Identita of both father and mother along with their clear copies	Needs to be uploaded
12	One photograph to be pasted at the space provided on the right-hand top corner of the application form	The same photograph has to be uploaded while filling up the application form as well. The photograph has to be ICAO compliant
13	Change in permanent address other than what is given in the passport of father	Requires copies of the relevant pages of the passport of either of the parent where the new address is given. In case, the address given in parents’ passport is different, either of the parents should get a new passport with the new address, in the first instance. Thereafter the child’s passport may be applied for.

REQUIREMENTS FOR PASSPORT IN CASE OF LOST/DAMAGED PASSPORTS

1	Existing Passport
2	Copies of relevant page of the passport	Page where passport number, name, date of birth, etc. appear, page where parentage is written, page where address is written and page where endorsement is given, if any
3	Ensure the application form is fully completed in all fields online, and take a printed copy for your records or submission.	On-line Application form can be accessed at https://mportal.passportindia.gov.in/mission/
4	Signature (two signatures, one on the first page of the application form, where space is given and the second one on the second page of the application, under DECLARATION	The signature has also to be uploaded while filling up the application form. If there is a change in signature, it can be done so, provided the applicant appends his/her new as well as old signature on the last page of the application form, under DECLARATION).
5	Original Permissio D’Soggiorno and its copy	If the Permesso D’Soggiorno has expired, its renewal receipt should also be submitted and uploaded.
6	Personal Particulars Form (PP Form) and three additional passport size photographs	Please give contact telephone numbers (both in India as well as in Italy)
7	One photograph has to be pasted at the space provided on the right-hand top corner of the application form	The same photograph has to be uploaded while filling up the application form as well. The photograph has to be ICAO compliant
8	FIR (Police Report) along with translation	Police Report should clearly mention the number of the lost passport

Additional services:

Change of Name on passport

Following additional documents have to be submitted along with passport renewal application form.

In case of Marriage /Divorce-inclusion/ deletion of spouse name

Original Marriage certificate/Original “order” from the Indian court pertaining to divorce along with photocopies and husband’s/wife’s passport.
The Marriage certificate is required to be duly attested by the CPV division, MEA, Patiala House, New Delhi or by the Branch Secretariat of MEA.
Copy of divorce order issued by an Indian Court needs to be submitted for deletion of spouse name.

In all other cases

Application has to be submitted with the sworn affidavit along with two witness passport and PDS copies (affidavit form can be taken from the Consulate)
Newspaper advertisement in 2 daily newspapers of India and in one newspaper of Italy (circulation in the area of your permanent and present residence). Original copies have to be submitted.

NOTE: Change of name or splitting of an existing name into Given Name and Surname will NOT be permitted for individuals visiting or staying in Italy on any type of Tourist/Business/Conference visa.

Change of Date of Birth on passport

Applications for change in date of birth is not entertained unless accompanied by a Court Order issued by a Judicial Officer not below the rank of First-Class Magistrate in India. Clarificatory orders/certificates of other authorities (who had issued the Date of Birth certification presented to the original Passport Issuing Authority) conveying any amendment may be produced before the Embassy for consideration.

REQUIREMENTS FOR POLICE CLEARANCE CERTIFICATE (PCC) APPLICATION

1	Existing Passport
2	Copies of relevant pages of the passport	Page where passport number, name, date of birth, etc. appear, page where parentage is written, page where address is written and page where endorsement is given, if any
3	Ensure the application form is fully completed in all fields online, and take a printed copy for your records or submission.	On-line application form can be accessed at https://mportal.passportindia.gov.in/mission/
4	Signature (two signatures, one on the first page of the application form where space is given and the second on the second page of the application under DECLARATION)	The signature has also to be uploaded while filling up the application form. If there is a change in signature, it can be done so, provided the applicant appends his/her new as well as old signature on the second page of the application, under DECLARATION).
5	Original Permesso D’Soggiorno and its copy	If the Permesso D’Soggiorno has expired, its renewal receipt should also be submitted and uploaded.
6	Residence Certificate, not older than six months, issued from the relevant Commune or any Utility bill
7	One photograph to be pasted at the space provided on the right-hand top corner of the application form.	The same photograph has to be uploaded while filling up the application form as well. The photograph has to be ICAO compliant

WARNING

If a holder of an Indian Passport acquires nationality of another country, he/she must immediately surrender his/her Indian Passport forthwith to the nearest Indian Mission/Post abroad. Unauthorised possession of an Indian Passport shall constitute an offence punishable under the Indian Passports Act, 1967.

REQUIREMENTS FOR SURRENDER OF INDIAN PASSPORT:

1	Existing Indian Passport
2	Copies of relevant pages of the passport	Page where passport number, name, date of birth, etc. appear, page where parentage is written, page where address is written and page where endorsement is given, if any
3	Ensure the application form is fully completed in all fields online, and take a printed copy for your records or submission.	On-line Application form can be accessed at https://mportal.passportindia.gov.in/mission/
4	Signature (two signatures, one on the first page of the application form where space is given and the second on the second page of the application under DECLARATION)	The signature has also to be uploaded while filling up the application form. If there is a change in signature, it can be done so, provided the applicant appends his/her new as well as old signature on the second page of the application, under DECLARATION).
5	Original Italian Passport and its copy
6	Residence Certificate, not older than six months, issued from the relevant Commune or any Utility bill
7	One photograph to be pasted at the space provided on the right-hand top corner of the application form	The same photograph has to be uploaded while filling up the application form as well. The photograph has to be ICAO compliant
8	Copy of Decreta with English translation
9	Other documents issued by Government of India that needs to be surrender

Emergency Certificate

An Emergency Certificate (one way travel document) which authorises an Indian national to enter India, is issued to a citizen of India whose passport has been lost, stolen or damaged.
This service is primarily extended with the objective of ensuring their return to India.
The final decision of issuing an Emergency Certificate is subject to a detailed examination by the Consulate. It might also require certain clearances from the concerned authorities in India and/or the concerned Indian Missions/Posts abroad.
Kindly note that confirmed air tickets are required for issue of Emergency Certificate.
On-line Application form can be accessed at https://mportal.passportindia.gov.in/mission/
Proof of the Reason, on the grounds of which Emergency Certificate is being sought.
Copy of passport/ Indian document as a proof of Indian nationality
Valid Resident Permit (Permesso D’Soggiorno)
Kindly ensure that all required supporting documents, an ICAO-compliant photograph, and the duly completed application form are uploaded during registration; applications missing any of these mandatory uploads will be rejected.