About Us Submission of Visa application through Courier

Click here for guidelines in Italian language 

In view of the increase in new cases of COVID-19 infections in the region and the recent restrictions imposed by the local Italian authorities, submission of visa applications in person at the Consulate are suspended till further notice.

Any foreign national living under jurisdiction of this Consulate  who intend to visit India for any purpose other than tourism, he/she may submit the visa application after filling up the online form (regular visa application form) available on the Consulate’s website https://indianvisaonline.gov.in/visa/index.html and send a copy of the same along with clear scanned copy of all supporting documents for respective type of visa at the following email id hoc.milan@mea.gov.in.

Once you receive confirmation for submission of the application from the Consulate, you may send the application with all supporting documents and the respective fee through DHL courier only with return envelope

A. Steps to follow:

  1. Read the instructions for visa application on our website carefully.
  2. Fill online visa application with correct information at the following website https://indianvisaonline.gov.in/visa/index.html
  3. Take printout of the application form, it comprises four pages and upload your photo electronically
  4. Paste two recent photographs and sign on the application in the allotted boxes on first and last page.
  5. Arrange all mandatory documents in the same order as given in the tableagainst each category of visa application. All documents must be self-attested by applicant .
  6. Prepare Demand Draft / Assegno Circolarefrom Bank or Post Office for the correct fee in favour of ‘Consulate General of India. Please note the draft made in favour of other than  CONSULATE GENERAL OF INDIA  or with incorrect fee shall not be entertained and returned to the applicant with application.
  7. Prepare for Postal delivery and return of passport with visa (Click herefor customized DHL link).
  8. Write the code 'App-Visa' on the outermost envelope.
  9. Send the prepared file by Courier.

B. General instructions:

  1. Application form is to be filled at https://indianvisaonline.gov.in/visa/index.html/. Handwritten applications or applications filled from any other link shall not be entertained. In all such cases applicant would have to resend the correct file and incurr additional postal charges.
  2. Applicants must send their scanned copy of visa application with all supporting document in advance for scrutiny at the email id  milan@mea.gov.in.
  3. Once the application is approved for acceptance, all the documents, visa application, two 2X2 photographs in white background with copy of confirmation email from the Consulate, demand draft for correct visa fee for respective category must be sent by DHL courier.
  4. Applications received without confirmation email and any other documents required for respective visa type shall not be entertained. Applications received with incomplete supporting documents are liable to be rejected.
  5. Fees once submitted will not be refunded even if the application is rejected.

C. Who can apply:

Foreign Nationals living in the areas of Lombardy, Piedmont, Aosta Valley, Trentino-Alto Adige, Friuli Venezia Giulia, Veneto, Liguria and Emilia-Romagna  willing to visit India for OTHER THAN TOURISM. Please note all foreign nationals holding valid visa (except tourist visa, e-visa and medical visa) are permitted to enter India by water routes or by flights under Vande Bharat Mission or Air Bubble Scheme or by any non-scheduled commercial flights as allowed by Ministry of Civil Aviation, Government of India.

D. How to apply:

Duly complete applications can be sent through DHL. Prepaid self-addressed Envelope for return of Ready Passport with visa must be provided with the application.  Click here for customised link. (In view of delivery issues being faced with the postal applications received through Poste Italiane, it has been decided that applications send by Poste Italiane shall not be accepted and returned to the applicant. )

Fill your details correctly at the above customized DHL Link, after payment you would receive following AirWayBills at your email:

  1. ANDATA/First shipment and applicants copy(from Applicants address to Consulate)
  2. RITORNO/Return Shipment and applicant copy(from Consulate to Applicants address)

* Keep the applicants copies of both AirWaybills for future reference.You can then put your duly complete application in a normal envelope and visit nearest DHL center. Upon presenting the payment receipt for the Courier you should get corresponding envelopes from DHL based on your AirWayBills, the ANDATA  Envelope and RITORNO Envelope. RITORNO AirWayBill must be placed in the RITORNO Envelope. Duly filled and complete application with Fee (in form of Assegno Circolare) and RITRONO Envelope must be sent to the Consulate in ANDATA Envelope with ANDATA AirWayBIll pasted on the Envelope.

E. Fee payment:

Applicable Fee has been detailed against the services tabulated below. Fees must be submitted only in form of Demand Draft (also known as Assegno Circolare) from your Bank or Post Office in favor of CONSULATE GENERAL OF INDIA.

  • Assegno Circolare should only be in favour and form of CONSULATE GENERAL OF INDIA. It should not be translated in Italian for making draft.
  • Assegno Circolare can be obtained from your Bank or Post office.
  • In case of Post Office, demand draft should be in form of Postal Vaglia and not Vidimato. 
  • Please do not sign or write anything on backside of the Aseegno Circolare.
  • Your Assegno Circolare must be sent to the Consulate along with the application form.

F. Visa services and required docuemnts:

Type of visa

Documents must be arranged in the following sequence

Business visa upto one year

Duly filled and signed visa Application form ( to be filled online at

https://indianvisaonline.gov.in/visa/index.html/

Two recent passport size 2” X 2” photographs in white background. One pasted on the application

Letter of invitation(in English) in original, addressed to Consulate General of India, Milan and not addressed to the applicant or its sponsoring company , from the Indian company specifying the nature of the visits, dates of the first visit planned, personal and passport details of the applicant.

. Certificate of incorporation of Indian Company (scanned or faxed copy will be ok)

. Letter of assignment(in English) by the Italian company in original addressed to Consulate General of India, Milan and not addressed to the applicant or its sponsoring company specifying the nature of the visits.

 Certificate of incorporation of Italian Company (scanned or faxed copy will be ok) with English translation from the authorized  translation agencies of the Consulate (http://cgimilan.in/news_home_dtl.php?newsid=187)

. Demand Draft in favour of CONSULATE GENERAL OF INDIA for Euro 117

Employment visa upto one year

Or

Employment dependent visa

Duly filled and signed visa Application form ( to be filled online at

https://indianvisaonline.gov.in/visa/index.html/

Two recent passport size 2” X 2” photographs in white background. One pasted on the application

. An appointment letter from India and the original signed “employment contract” between the applicant and the employer and one photocopy.

. An undertaking from the Employer that the income tax will be paid in India. The employment contract should clearly define the terms and conditions and the position and the duties of the employee, duration of contract and place of work, contribution towards provident fund, social security, accommodation and insurance etc.. The employment contract should be signed by the employee for the acceptance of the contract.

.The Company should certify following in the letter/contract: 

The Company has checked the educational and technical qualification of the candidate and found him suitable for the post.   

. All the official documents in Italian language must be accompanied with English translation by the authorized  translation agencies of the Consulate (http://cgimilan.in/news_home_dtl.php?newsid=187)

. Demand Draft in favour of CONSULATE GENERAL OF INDIA for Euro 193

. For dependent visa documentary proof of dependency should also be attached.

Entry visa upto 6 months only

Duly filled and signed visa Application form ( to be filled online at

https://indianvisaonline.gov.in/visa/index.html/

Two recent passport size 2” X 2” photographs in white background. One pasted on the application

. Documentary evidence for urgency and purpose of visit to India

. Foreign nationals of Indian origin, their spouses and children can apply entry visa, subject to production of documentary evidence such as cancelled Indian passport/surrender certificate of Indian nationality etc. in case of persons of Indian origin married to a person of not Indian origin, marriage certificate/family certificate in case of their spouses/children of not Indian origin is required to be submitted along with the visa application..If such an applicant is not a permanent resident of Italy, this will be subject to clearance from the Indian Mission in the country in which the applicant normally resides.

. Demand Draft in favour of CONSULATE GENERAL OF INDIA for Euro 79

. For dependent visa documentary proof of dependency should also be attached.

To apply for visa for any other category (other than tourism)  or duration, an email may be sent to hoc.milan@mea.gov.in with proper justification for guidance.