About Us Passport application with appointment

Consulate General of India, Milan will start receiving applications for Passport/OCI/Miscellaneous Consular Services on ‘Scheduled Appointment Basis’ only with effect from 8th November, 2021 (Monday).
 
Receipt of Postal Applications through DHL or any other courier services will be stopped with effect from 15th October, 2021. All applicants are therefore advised NOT repeat NOT to send the applications through any Courier Services after 15th October, 2021(Friday).
 
All applicants are further requested to please bring the following:-
 
a) Duly filled in application forms along with copies of all necessary supporting documents;
b) Online Payment receipt made at least 3 (three) working days in advance, prior to the date of appointment and
c) Copy of valid Green Pass.
 
Considering Covid protocol and restrictions, please note that entry to the Consulate will be strictly restricted to Green Pass holders only.
 
 

A. Guidelines for Passport applications:

  1. Passport can be applied for reissue from one year before its expiry or for change in existing particulars.
  2. Please visit https://embassy.passportindia.gov.in/ for online application form.
    1. Register by clicking on "Register" Link. Please select Italy-Milan in Embassy/Consualte dropdown and register with your own email id.
    2. Login with the registred login ID and Password on "User Login" link
    3. In the Applicant Home Page, click on "Apply for Ordinary Passport/Emergency Certificate/Police Clearance Certificate/Surrender of Indian Passport/Diplomatic Passport/Official Passport/Identity Certificate" link to file a new application.
    4. Select Type of Application as 'Normal'.
    5. After successful submission,take a printout of the online submitted form.
  3. All applications for a passport service, whether for a new passport(Fresh Passport)/ passport for newborn, re-issue of passport upon expiry or loss/theft/damage, change in the entries in the existing passport (including complete/partial name change, splitting of Name-Surname, change of name/surname after marriage/divorce, change in appearance, change in date of birth, change in place of birth, change in gender, change in signature or exhaustion of pages in the existing passport booklet) will be made through the above link only. Endorsements for changes in passport particulars are no more entertained.
  4. Please exercise utmost caution while filling the Police station and Pin-code for the Indian address to be printed on Passport. Name of respective Police station can be checked at https://portal3.passportindia.gov.in/Online/locatePS
  5. Passport application should be filled with the same details as in the existing passport, except in case of desired changes. Any changes/corrections in the existing passport must be supported with valid documents.
  6. Applicants may be called upon at the Consulate with additional documents for verification if required.
  7. Please make sure that your application is duly complete and self attested copies of all madatory supporting docuemnts are available before booking your appointment. 

B. Who can apply:

Indian Nationals living in the areas of Lombardy, Piedmont, Aosta Valley, Trentino-Alto Adige, Friuli Venezia Giulia, Veneto, Liguria and Emilia-Romagna.

C. Steps to follow:

(a). Online application and printout:

  • Application form must be filled at URL https://embassy.passportindia.gov.in/
  • After completion of the online form, take a printout in portrait mode only to be submitted at the Consulate.
  • Preview of your New Passport is available on the first page of your application.
  • A 12 digit Application Reference Number is written on top right corner of your application just below the Bar Code. Kinldy note this number for all future references for your application.
  • Arrange all supporting documents in the same order as given below against respective Passport service. All documents must be self-attested by applicant or by both parents in case of Minor applicant.

(b). Registering for appointment:

  • Appointment for submission of passport application can be booked at http://www.cgimilan.gov.in/appointment.php?apttype=Submission.
  • Fill the form on the above link with correct email id, application reference number and other details. Registrations without proper ARN numbers and passport numbers will be rejected.
  • You will receive a confirmation email on the given email id after verification of the registration details. 
  • Please note that admittance to the Consulate will be subject to confrimed appointment and availability of Green Pass with the applicant.

(c). Prepaid-return envelope:

  • Prepaid self-addressed AirWayBill and envelope from DHL  must be submitted with the application for return of Ready Passport.
  • Click here for customised link for delivery of ready Passport thorugh DHL courier.
  • Upon completion of correct details and payment at the link, the applicant will receive a copy of AirWayBills (Consulate as sender and applicant as recepient).
  • A clear printout of these AirWayBills and a return envelope needs to be submitted along with the application. 

(d). While at the Consulate:

  • Once you receive the email for confirmation of the appointment, you may visit the Consulate on the appointed day strictly as per the allotted time-slot.
  • Admission to the Consulate will be limited to the applicant ONLY, except for parents or gaurdians accompanying minor children.
  • Applicants will have to undergo mandatory temperature check before entry to the Consulate. Admission will be subject to normal temperature limits only. Applicants with high temperature shall not be allowed entry to the Consulate. Such applicants would have to rebook the appointment and visit again on the later scheduled day.
  • In view of the prevailing social distancing norms and safety regulations, applicants will have to wear Masks at the Consulate at all times.
  • Gathering or crowding in any form inside or outside the premises would not be allowed; appointments for such applicants will be liable to be SUSPENDED.
  • Use of mobile phones inside the Consulate is strictly prohibited. All mobile phones should be on Airplane mode or switched off and deposited in the pigeon hole cabinet at the Consulate.
  • Duly filled application form must be submitted in person at the Consulate with all mandatory documents in original and with self-attested copies.

D. General instructions:

  1. Please note that birth registration of a child born to Indian parents should be done at the Consulate within one year of the birth, otherwise there will be delay in issuing a passport to the child.
  2. Applicants may be called upon at the Consulate with additional documents for verification if required.
  3. Sign the application form at earmarked space (within the allotted box) on the first page and on the space provided on the last page. All signatures on the application should be by a ball point pen of blue or black ink and have to be dark. Those who cannot affix their signatures / illiterate should put their Left hand thumb impression in the place of signature.
  4. Signature should match with the signature in the existing passport. If the applicant wants to change the signature, he/she may do so.
    1. In that case, new signature should be appended in the box provided on the first page of the application form.
    2. And, new as well as old signature should be appended at the last page ( New signature in the given box on last page and Old signature at the blank space below the line)
  5. Two photographs (not older than 3 months) must be pasted on the application. Click here for photo specifications. 
    1. One photograph to be pasted at the space provided on the first page of the application form.
    2. Second photograph to be pasted at the blank space available on fourth/last page of the application form after the declaration part.

E. Fee payment:

Applicable Fee has been detailed against the services tabulated below. Fee will have to be submitted in Cash only. Applicants are requested to tender exact change in order to avoid delay at the counters.

F. Guidelines for filling the online application form:

    1.  

G. Change in Appearance:

If there is a major change in appearance of the applicant in comparison to photo on the available passport, (this can be due to Age or Turban), it is mandatory to provide Affidavit for Change in Appearance Click here for Affidavit.

H. Passport services and required documents:

Service Category

Documents must be arranged in given order/sequence.

1.     Reissue of passport in respect of Adults

  1. Duly filled and signed Passport Application form as detailed above along with two latest Photos(5cms x 5 cms).
  2. Original Passport and clear copies of the only relevant pages (first page, last page and endorsement pages) of the passport of the applicant (copies to be self-attested).
  3. Copy of valid Permesso Di Soggiorno of the applicant. If validity of Soggiorno has already expired, a clear copy of Receipt for Renewal of the same should also be attached.
  4. Clear copy of Address proof of the applicant (self-attested) (Carta D’Identita or any other proof like any Utility bill-electricity/water/fuel bill or rent agreement, Ospity along with clear self translation in English).
  5. Declaration that the applicant has not acquired citizenship/ passport/travel document of Italy or any other country and no criminal case has been filed in India or criminal proceedings are pending before a court in India (Click here for declaration)
  6. Affidavit for change of appearance if applicable (Click here for Affidavit)

2.     Reissue of  passport in respect of Minors : children below the age of 18 years

  1. Duly filled and signed Passport Application form as detailed above along with two latest Photos(5cms x 5 cms).
  2. Original Passport of the minor applicant and clear copies of the relevant pages (attested by parents). Copies must be attested by both the parents, signature of parents should match their passport.
  3. Copy of valid Permesso di Soggiorno of the Minor applicant if available(signed by both the parents). If the validity of the Soggiorno has already expired, a clear copy of the Receipt for Renewal of the same should be attached.
  4. Original and clear copy of Passport of both the parents with relevant pages (first, last and endorsement pages, self-attested by parents). 
  5. Original and clear copy of Permesso di Soggiorno of both the parents. If validity of Soggiorno has already expired, a clear copy of Receipt for Renewal of the same should be attached.
  6. Original and clear copy of the Address proof (Carta D’Identita or any other proof like any Utility bill-electricity/water/fuel bill or rent agreement, Ospity and its translation in English) of the parents (self-attested by parents).
  7. Declaration from both parents for applying Passport of the Minor applicant (Click here for Annexure D).

3.     Fresh Passport for Minors/ Passport for Newly borns

Application for new born comprises of two stages:
a)     Birth registration with the Consulate, and
b)     Passport application
 
Birth registration application needs to be filled online at https://indiancitizenshiponline.nic.in/ under category ‘Registration of birth of a minor child at an Indian Consulate Under section 4(1) of the Citizenship Act, 1955’. The printout of the birth registration form needs to be submitted after signature by both the parents twice in the space provided.
 
Note: If the birth of the child is not registered within one year of the birth, the reason for delay in registering the birth, in writing, duly signed by both the parents, is required. Please make sure that both parents sign twice on the available space, the signatures should be same as per their Passport.
 

Documents for Passport applicaiton must be arranged in the following order:

  1. Duly filled and signed Passport Application form (to be filled online at https://embassy.passportindia.gov.in/) along with two latest Photos(5cms x 5 cms). Please make sure to provide thumb impression of the new born applicant in the space provided.
  2. Printout of Duly filled child's birth registration form (to be filled online at https://indiancitizenshiponline.nic.in/). Birth registration form without proper and matching signatures of both parents cannot be accepted and Passport would not be granted in such cases.
  3. Original and clear photocopy of Birth certificate issued from Comune(if born in Italy) either Multilingual or with English translation having the name of the child, date of birth, place of birth, gender of the new born and names of both the parents (self-attested by parents). If the child is born outside Italy, attested copy of birth certificate from the Embassy / Consulate of the Country to be submitted along with apostillation by Prefettura.
  4. Clear copy of valid Permesso Di Soggiorno of the child, if issued already (self-attested by parents).
  5. Original and clear copy of Passport of both the parents with relevant pages (first, last and endorsement pages, self-attested by parents).
  6. Original and clear copy of Permesso di Soggiorno of both the parents. If validity of Soggiorno has already expired, a clear copy of Receipt for Renewal of the same should be attached.
  7. Original and clear copy of the Address proof (Carta D’Identita or any other proof like any Utility bill-electricity/water/fuel bill or rent agreement, Ospity and its translation in English) of the parents (self-attested by parents).
  8. Original and Clear copy of the Marriage Certificate (self-attested) of the parents.
  9. Declaration from both parents for applying Passport of the new born (Click here for Annexure D)
  10. If the birth of the child is not registered within one year of the birth, the reason for delay in registering the birth, in writing, duly signed by both the parents, is required.

4.     In lieu of Lost Passport / Damaged Passport

  1. Duly filled and signed Passport Application form as detailed above along with two latest Photos(5cms x 5 cms).
  2. Clear copies of the relevant pages as available (first, last, Visa and endorsement pages) of the passport of the applicant (self-attested).
  3. FIR for the Lost passport with number of the lost passport mentioned in the report and clear translation in English language.
  4. Original and clear copy of valid Permesso Di Soggiorno of the applicant  If validity of Soggiorno has already expired, a clear copy of Receipt for Renewal of the same should be attached.
  5. Original and clear copy of Address proof of the applicant (self-attested) (Carta D’Identita or any other proof like any Utility bill-electricity/water/fuel bill or rent agreement, Ospity along with translation in English).
  6. Duly filled Declaration as per ‘Annexure F’ for applying reissue of passport in lieu of Lost passport (Click here for Annexure F)
  7. Two copies of PP form (personal particulars) form filled in completely and with latest photograph(Click here for PP form)
  8. Affidavit for the change in appearance if applicable. (Click here for Affidavit)

5.     Reissue for split name: (Nome Cognome)

  1. Duly filled and signed Passport Application form as detailed above along with two latest Photos(5cms x 5 cms).
  2. Original Passport and clear copies of the relevant pages (first, last and endorsement pages) of the passport of the applicant (self-attested).
  3. Original and clear copy of valid Permesso Di Soggiorno of the applicant  If validity of Soggiorno has already expired, a clear copy of Receipt for Renewal of the same should be attached.
  4. Original and clear copy of Address proof of the applicant (self-attested) (Carta D’Identita or any other proof like any Utility bill-electricity/water/fuel bill or rent agreement, Ospity along with translation in English).
  5. a)     If the applicant has Permesso Di Soggiorno and carta di identiata, copy of the same shoukd be submitted.
  b)     If the applicant does not have Permesso Di Soggiorno; the following must be submitted:
i) Clear copies of the (a) Passport, (b) Permesso D’Soggiorno and Carta D’Identita of the relative on whose family Visa the applicant arrived.

ii) There should be documentary proof to substantiate the relationship, such as Marriage Certificate, Birth Certificate, etc.

     6. Affidavit for change of appearance if applicable ( click here for Affidavit)

6.     Reissue of passport for Change in name:

This shall be applicable to the following categories:

  • Married women wishing to revert to maiden name when not divorced or widowed
  • Change of name upon attaining adulthood from childhood
  • Minor change in name
  • Change or addition of surname

Documents remain same as per respective categories detailed above, in addition the following supporting documents must be provided:

  1. Sworn affidavit for the change of name ( click here for specimen)
  2. Newspaper advertisement for change of name in two daily newspapers from India in any ‘national daily’ and one in Italy. Original newspaper to be submitted, the advertisement must not be older than one year.
  3. Two documents issued by authorities in India with desired Name.
  4. Two documents issued by Local authorities in Italy with desired name in case of Permesso Di Soggiorno is Illimitata.